Clinical Time Management Strategies for Home Health & Hospice

Home health and hospice clinicians have greater responsibilities than ever before. Case loads, care needs, and duties vary from day to day, and often the clinician is the only one responsible for making sure that everything is completed correctly and in a timely manner. Clinicians are expected to complete documentation that is accurate and thorough, yet must also simultaneously focus on providing excellent patient care.

With such high expectations, how can you work smarter, and ensure that you are home with your family at the end of the work day?

Strategies for Optimal Clinical Time Management

  1.  Make a plan. Get a game plan for your day. Think about the key tasks that you will have to accomplish, estimate how much time each will take, and plan out your day accordingly. Make sure that you have everything you need before you head out the door, including supplies, directions, phone numbers, etc. You don’t want to waste time simply because you are not prepared.
  2. Set priorities. It is important to make sure you prioritize your tasks during each visit, day, week, and month. Place tasks that need to be prioritized into categories, ranging from “urgent and important” to “not urgent and less important.” Identify and control time-wasting tasks that are not at the top of your priorities list.
  3. Manage your schedule. Keep an accurate schedule of visits, blocking out time for administrative tasks to be handled during the work day, if possible. Be realistic and always allow additional time for add-on visits should they occur. Give yourself enough time to accomplish your high priority tasks without feeling rushed or overwhelmed.
  4. Complete documentation in the home. Utilize a point-of-care EHR software system for documentation in the home. This is a huge timesaver for clinicians, eliminating the need for you to do your charting in the car, at the office, or at home late at night. It also reduces the risk of errors that can occur from having to recall information later.
  5. Learn and utilize available technology. A large part of time management in home health and hospice involves managing technology. Ensure that the technology solutions you use help to make your job easier, while ensuring that everything you do is accurately recorded. Take advantage of EHR systems that have guidance and tools designed to enhance your skills and knowledge. A good example of this is CAREpliance, a clinical workflow in HEALTHCAREfirst’s fully integrated home health and hospice EHRs that is designed to guide you through documentation requirements at the point of care, ensuring compliance and enabling you to spend more time focused on your patients.

Clinical time mangement is an important skill for home health and hospice clinicians to have. Poor clinical time management can lead to mistakes, stress, and burnout. Making a few changes in your daily, weekly, and monthly routines can help you become more efficient and avoid after hours work.

The HEALTHCAREfirst Difference 

HEALTHCAREfirst provides industry leading solutions for home health and hospice agencies nationwide. We offer systems, services, and support for data-driven management of operations and improved quality of patient care while simplifying compliance with regulatory requirements. Find out how HEALTHCAREfirst‘s home health and hospice EHRs can facilitate optimal time management and help your agency become more efficient. Contact us today!